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Document Recording Requirements and Forms
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Abstract vs. Torrens
Minnesota has two land record systems: Abstract and Torrens. When an Abstract property is sold, a thorough title search should be completed to look for any documents referring to the property.
Torrens properties have a Certificate of Title that gives conclusive proof of ownership with some exceptions. It consolidates records into a single document known as the Certificate of Title.
Most property in Anoka County is Abstract property, but owners may convert property from Abstract to Torrens through land registration.
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General Recording Requirements
- Original document(s)
- Document dated
- Document signed
- Acknowledgment needs: Date, Legible Notary Seal, Notary Signature, Notary Commission Expire Date Names & marital status (Single or Husband and wife) of signatures being acknowledged If Corporate acknowledgment (business name, who signs & their titles)
- Legal Description (Check to see if complete)
- Exhibits are noted on document & attached
- "Drafted by:” Include name & address
- Filing fees
- White-out or white-out tape is unacceptable on any legal documents
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Transfer Documents
- State Deed Tax calculation; (purchase price times .0033 = Deed Tax)
- Completed Electronic Certificate of Real Estate Value
- Electronic Certificate of Real Estate Value Number on transfer document, if applicable
- "Send Tax Statements to:” Include name & address of grantee
- Delinquent taxes must be paid in full
- If split in tax parcel - all current year taxes must be paid.
- If applicable, a statement regarding "Total consideration for this transfer is $3000 or less” (Enclose $1.65 Deed Tax)
- Transfer documents require an Agricultural Conservation fee of $5.00
- All transfer deeds — including Contracts for Deed — require:
- A completed Well Disclosure Certificate and a $50 fee, OR
- One of the following statements that apply must appear on the deed:
- “The Seller certifies that the seller does not know of any wells on the described real property." OR
- “I am familiar with the property described in this instrument and I certify that the status and the number of wells on the described real property have not changed since the last previously filed well disclosure certificate."
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Mortgage Documents
- Mortgage Registration Tax calculation; (Mortgage amount times .0023 = Mtg. Reg. Tax)
- Mortgage documents require an Agricultural Conservation fee of $5.00
- Multi-county mortgages that paid MRT in another county must provide a certified copy of the recorded document along with paid receipt and a $5.00 Agricultural Conservation fee is required.
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Document Forms and Templates
Minnesota Department of Commerce Uniform Conveyancing Forms
For business forms relating to filing Uniform Conveyancing Forms.E-CRV
To file an electronic certificate of real estate value, sometimes known as eCRV.Well Disclosure Certificates
View instructions and forms for electronic well certificates.
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Property Records & Taxation Division
Physical Address
2100 3rd Avenue
Anoka, MN 55303
Phone: : 763-323-5400